Job Purpose

To ensure effective and efficient procurement of capital equipment, MRO items, general mechanical items, and other project-related materials, supporting timely project execution and cost optimization.

Principal Accountabilities

Procurement Planning & Execution

• Plan & organize procurement activities for capital equipment, MRO items, and general purchases.
• Obtain budgetary offers, prepare comparative statements, and finalize specifications in coordination with user departments.

Vendor Development & Negotiation

• Identify and develop vendors for capital equipment and general items.
• Negotiate pricing, terms, and delivery schedules to ensure cost-effectiveness.

Order Processing & Follow-up

• Prepare approval notes, obtain necessary signatures, and place purchase orders.
• Follow up with vendors for timely delivery, installation, and commissioning of equipment.

Documentation & Compliance

• Maintain records of job cards, purchase orders, and ISO documentation.
• Ensure compliance with vendor assessment processes for quality, safety, and statutory requirements.

Market Intelligence & Cost Optimization

• Keep updated on market developments and new technologies for equipment used in processes.
• Suggest indigenous substitutes for imported items to reduce costs.

Coordination & Reporting

• Coordinate with projects, operations, and other departments for timely completion of work.
• Prepare periodic project status reports and share with seniors.

Major Challenges

• Managing procurement timelines for multiple projects aligning SIPL Corporate SCM.
• Ensuring vendor reliability and quality compliance.
• Balancing cost optimization with timely delivery and technical specifications.

Decisions

Decisions taken independently:

• Selection of vendors within approved guidelines of central SCM.
• Preparation of comparative statements and negotiation strategies.
• Routine follow-up and coordination with suppliers.

Decisions requiring superior’s input:

• Finalization of specifications and vendor selection for critical equipment.
• Approval of purchase orders and budgetary decisions.
• Escalation of major delays or quality issues.

Interactions

Internal Clients :

• Projects Department
• Operations Team
• Stores & Procurement
• Finance & Account

External Clients :

• Equipment Vendors & Service Providers
• Statutory Authorities (for compliance)

Behavioural / Leadership Competencies

• Communication Skills: Ability to interact effectively with vendors and internal stakeholders.
•  Planning & Organizing: Efficiently plans procurement activities to meet project timelines.
• Safety & Compliance Orientation: Ensures adherence to safety and statutory norms.

Dimension Skills

Financial Dimensions:

• Indirect contribution to cost optimization and timely project execution.
• Supports procurement for projects across multiple sites.

Other Dimensions:

• Total Team Size: 24 (Purchase, Stores, Admin)
• Number of Direct Reports: None
• Number of Outsourced Employees: As applicable

Knowledge

Educational Qualifications:

Minimum Qualification:

• Graduate in Engineering / Diploma in Mechanical or related discipline

Preferred: MBA in Materials Management / Supply Chain

Work Experience:

• 3 to 5 years of experience in procurement of capital equipment, MRO and general items in manufacturing/project environments

Special Skills expected:

• Familiarity with Sustainability, PSM, ISO 9001, ISO 14001, and OHSAS/ISO 45001 standards

Functional Competencies

• Vendor Development & Negotiation
• Procurement of Capital Equipment, General Mechanical Items, and Project related materials
• Cost Optimization, project execution, and prepare budget
• Prepare comparative statements, and place Purchase OrdersFollow up with Vendors for Delivery, Installation and Commissioning of Equipment