Job Purpose

To ensure effective and efficient procurement of capital equipment, general mechanical items, and other project-related materials, supporting timely project execution and cost optimization across all sites.

Organizational Chart

Principal Accountabilities

1) Procurement Planning & Execution

• Plan and organize procurement activities for capital equipment and general purchases across all sites.
• Obtain budgetary offers, prepare comparative statements, and finalize specifications in coordination with user departments.

2) Vendor Development & Negotiation

• Identify and develop vendors for capital equipment and general items.
• Negotiate pricing, terms, and delivery schedules to ensure cost-effectiveness.

3) Order Processing & Follow-up

• Prepare approval notes, obtain necessary signatures, and place purchase orders.
• Follow up with vendors for timely delivery, installation, and commissioning of equipment.

4) Documentation & Compliance

• Maintain records of job cards, purchase orders, and ISO documentation.
• Ensure compliance with vendor assessment processes for quality, safety, and statutory requirements.

5) Market Intelligence & Cost Optimization

• Keep updated on market developments and new technologies for equipment used in processes.
• Suggest indigenous substitutes for imported items to reduce costs. Coordination & Reporting
• Coordinate with projects, operations, and other departments for timely completion of work.
• Prepare periodic project status reports and share with seniors.

Major Challenges

• Managing procurement timelines for multiple projects across sites.
• Ensuring vendor reliability and quality compliance.
• Balancing cost optimization with timely delivery and technical specifications.

Decisions

1) Decisions taken independently:

• Selection of vendors within approved guidelines.
• Preparation of comparative statements and negotiation strategies.
• Routine follow-up and coordination with suppliers.

2) Decisions requiring superior’s input:

• Finalization of specifications and vendor selection for critical equipment.
• Approval of purchase orders and budgetary decisions.
• Escalation of major delays or quality issues.

Interactions

1) Internal Clients

• Projects Department 
• Operations Team
• Stores & Procurement
• Finance & Account

2) External Clients

• Equipment Vendors & Service Providers
• Statutory Authorities (for compliance)

Behavioural / Leadership Competencies

• Communication Skills: Ability to interact effectively with vendors and internal stakeholders.
• Planning & Organizing: Efficiently plans procurement activities to meet project timelines.
• Safety & Compliance Orientation: Ensures adherence to safety and statutory norms.

Dimension Skills

Financial Dimensions

• Indirect contribution to cost optimization and timely project execution.
• Supports procurement for projects across multiple sites.

Other Dimensions

• Total Team Size: 24 (Purchase, Stores, Admin)
• Number of Direct Reports: None
• Number of Outsourced Employees: As applicable

Knowledge

a) Educational Qualifications

Minimum Qualification:

• Graduate in Engineering / Diploma in Mechanical or related discipline

Preferred:

• MBA in Materials Management / Supply Chain

b) Work Experience

• 5–10 years of experience in procurement of capital equipment and general items in manufacturing/project environments

Special Skills expected:

• Familiarity with Sustainability, PSM, ISO 9001, ISO 14001, and OHSAS/ISO 45001 standards

Functional Competencies

• Procurement of Capital Equipment, General Mechanical Items, and Project related materials
• Vendor Development
• Negotiation
• Cost Optimization
• Project execution
• Budgeting
• Prepare comparative statements
• Place Purchase Orders
• Follow up with vendors for delivery, Installation and commissioning of Equipment